The Scan Tech Studio (STS), located in the new PCL Scholars Lab, is a self-service facility designed to empower scholars and researchers in digitization, image processing, and text analysis projects. Equipped with advanced scanning equipment and software, the STS allows the UT community to independently digitize materials, apply optical character recognition (OCR) and handwritten text recognition (HTR), and engage in digital text analysis. From helping patrons scan historical documents to applying machine-readable techniques to modern texts, the STS has had an exciting first year guiding users in elevating their research.

The team behind this effort is the Scan Tech Studio Working Group, composed of seven librarians and digitization experts dedicated to helping scholars maximize the studio’s resources. We’re also grateful for the support of UT Libraries IT and the Scholars Lab Graduate Research Assistants, who keep everything running smoothly behind the scenes. The working group develops workshops, creates research guides, and promotes the use of digital scholarship tools related to OCR, HTR, and text analysis. Additionally, we offer guidance on copyright considerations and assist users in navigating the complexities of text recognition and analysis. Over the past year, the STS Working Group has been instrumental in fostering a dynamic learning environment within the Scholars Lab and building campus-wide connections to unlock the studio’s potential.
The working group has been dedicated to developing services that meet the evolving needs of the campus community. So far, our primary focus has been providing consultations and instruction related to digitization, OCR/HTR, and text analysis. With the diverse expertise of our team, we’ve been able to offer tailored, one-on-one consultations and small group sessions that help users think through the various stages of their digital projects, from planning to execution. Scheduling time with STS experts is simple through our user-friendly request form, ensuring patrons have easy access to specialized support.
Overall, we received 18 reservation requests, which meant that users had a consultation with one of the STS Working Group members, needed the space for digitization, and/or used our digital tool to OCR their materials. Many of these requests came from graduate students, specifically from the Department of History and the School of Information.
In addition to consultations, we’ve developed instructional tools such as a comprehensive research guide on research data management and the use of the studio’s equipment and software. The STS has also become a valuable teaching space, regularly hosting classes that integrate the studio’s technology into their curriculum, allowing students hands-on experience with advanced digitization tools and methods.
Reflecting on the past year, the STS has hosted several workshops inside and outside the studio to showcase its tools and demonstrate the possibilities to the campus community. For example, STS team members led workshops at this past summer’s Digital Scholarship Pedagogy Institute, focusing on digitization, OCR, and text analysis. Additionally, we contributed to the Digital Humanities Workshop Series, providing training in these specialized areas.

It’s also worth noting that the working group dedicates time to internal development by hosting workshops for ourselves, allowing us to learn from one another and build up our collective skillset. As the saying goes, the best way to learn is to teach—and we’ve embraced this approach to better serve our users!
Due to the Scan Tech Studio being a new service, we wanted to partner with existing programs and reach out to various centers. We invited and provided an overview of our services to different centers around campus, such as JapanLab and the Center for Middle Eastern Studies. This gave us great insight into the needs around campus regarding digitization and OCR.
Additionally, we provided training in using specialized OCR tools such as Abbyy FineReader, a paid program under Adobe that is exclusively available at STS. It works exceptionally well for accurately OCRing text and training. We had about 36 uses in just our first year in the space.
As we continue to see the success of our space, we are planning to expand our services and tools. We aim to create additional resources covering various OCR tools and processes. We also plan to continue to collaborate with the Digital Humanities Workshop series to present different OCR and text analysis tools. Additionally, we intend to develop workshops tailored to researchers, including pre-research and post-research workshops. These workshops will help researchers understand what they need to do when conducting their research to ensure a successful OCR experience and facilitate the beginning of text analysis upon their return. We look forward to seeing how the groundwork we laid during the first year will impact our service in the upcoming year.
As you can see, we have a lot of promising plans to build off the Scan Tech Studio’s successful first year. We look forward to continuing to grow the space as a new hub for digitization and text analysis on campus. Scan you feel the excitement?