Tag Archives: post-custodial archiving

A Visit to Eldorado: Archivists Attend the Annual Gathering of Quilombolas in Brazil’s Vale do Ribeira

LER EM PORTUGUÊS

Ryan Lynch, Head of Special Collections and Senior Archivist at the Nettie Lee Benson Latin American Collection, and Rachel E. Winston, Black Diaspora Archivist, attended the annual meeting of traditional Black communities in Eldorado, state of São Paulo, as guests of EAACONE, one of the Benson’s archival partners.

ONE OF THE PARTNERSHIPS that emerged from the LLILAS Benson Mellon-funded project “Cultivating a Latin American Post-Custodial Archival Community” involved extensive collaboration with EAACONE, Equipe de Articulação e Assessoria às Comunidades Negras do Vale do Ribeira, located in Eldorado, Vale do Ribeira, São Paulo, Brazil. (EAACONE’s name translates as Team for Articulation and Assessment of Black Communities of Vale do Ribeira).  

A circle of women of various ages holds hands. They are wearing white blouses and multicolored floral skirts. A few of them wear straw hats.
Women from Quilombo Sapatu perform “Nha Muruca” at the Encontrão .

Digitized materials and metadata from the EAACONE archive are available in three languages on the Latin American Digital Initiatives Repository. LLILAS Benson’s collaboration consisted, in part, of training of EAACONE staff in digitization and metadata, as well as funding the purchase of equipment and the salaries of archival employees from the quilombola* community. Additional funds covered the creation of a traveling exhibition for the purpose of introducing schoolchildren and other community members to the archive and to the history of EAACONE and MOAB, the anti-dam movement with which it is associated. 

Three people stand in front of a chain link fence hung with vinyl posters, part of the traveling exhibition describing the EAACONE archive. On the left is a man, who is talking, in the middle, a woman whose t-shirt reads "Fight Like a Black Woman" (in Portuguese) and on the far right, another woman holds a yellow folder and is looking toward the man.
From left: Attorneys Fernando Prioste (Instituto Socioambiental, ISA) and Rafaela Santos (EAACONE) speak with Letícia de França (EAACONE).

EAACONE’s archive, titled Quilombos do Vale do Ribeira (Quilombos of Vale do Ribeira), consists of materials compiled from 25 years of EAACONE history and 35 years of MOAB (Movimento dos Ameaçados por Barragens, or Movement of Peoples Threatened by Dams), a grassroots movement protesting the construction of hydroelectric dams with negative impacts on the communities and environment of Vale do Ribeira. The dates of materials range from 1955 to the late 1990s. 

Several members of the LLILAS Benson archival team have visited Eldorado during the years of the collaboration. Most recently, Ryan Lynch (Benson Head of Special Collections and Senior Archivist) and Rachel E. Winston (Black Diaspora Archivist) visited Eldorado to attend the XXVIII Encontro das Comunidades Negras do Vale do Ribeira (28th Meeting of Black Communities of Vale do Ribeira)—known as the Encontrão (Big Meetup)—on November 18, 2023. Documents from the EAACONE archives were on display on tables at the event, as were vinyl panels from a traveling exhibition about the archive and the history of the area’s Black communities. 

A table display shows old newspaper clippings, photo albums, notebooks, and papers. A Black woman reaches toward the table, placing items. Two other young Black people—a man and woman—stand near her. In the background, there is a counter labeled "Bar" where people in hair nets appear to be setting up food.
Tânia Moraes (foreground), Letícia de França, and Andrey Pupo set up a display table with EAACONE archival materials.

“Attending the Encontrão helped me contextualize the work that EAACONE does with quilombo communities,” said Lynch. “Watching residents of the different communities see themselves, or their friends and relatives, in the documents, was an invigorating reminder of the importance of our work as archivists and post-custodial partners. Many of the people in attendance had made history and continue to make history. Thanks to the Mellon grant, their story is available not only to themselves and their descendants but also to K–12 students, researchers, and activists in other independent Black communities in the Americas.” 

A large white vinyl sheet hangs from a chainlink fence. It is printed with information in Portuguese and photos from the EAACONE archive named Quilombos of Vale do Ribeira Collection. The photos and text are related to women's meetings. LLILAS Benson is cited at the bottom of the vinyl sheet as a sponsor.
EAACONE’s traveling exhibition, which draws on archival materials digitized in collaboration with LLILAS Benson, will be used in schools and at events. This panel describes women’s meetings and includes archival photographs.

The LLILAS Benson collaboration was included in the event via the use of the LLILAS Benson logo on exhibition materials, and Lynch noted that it was also mentioned multiple times by speakers. He and Winston were introduced as VIPs at the beginning of the proceedings, and Lynch was invited by organizers to deliver a few impromptu remarks.  

“I look forward to exploring future partnerships that will allow us to continue to play a role in this important documentation and exchange of knowledge and experience,” he said. 

In a large cinderblock room with high ceilings, rows of Black, white, and mixed-race people sit in white plastic chairs facing the front. At front, a white man with dark hair, beard, and glasses, wearing a white shirt and dark pants, holds a microphone and speaks. There are numerous large posters hanging on the wall that talk about EAACONE, MOAB, and quilombola communities.
Benson Head of Collections / Senior Archivist Ryan Lynch shared greetings from LLILAS Benson and discussed the collaboration with EAACONE.

In her role as Black Diaspora Archivist, Winston has visited more than one post-custodial partner in Latin America. Both she and Lynch had visited Eldorado previously. “Reconnecting with EAACONE colleagues in person, and meeting more community members (documented and represented in the EAACONE collection) was incredible,” Winston said.

Three middle-aged Black men stand in a circle singing. The man on the right is playing a guitar. In the background, a banner hanging on the wall talks about MOAB, the historic anti-dam movement that has been a source of activism among quilombola communities in Vale do Ribeira.
From left: Noel Castelo, Rodrigo Marinho Rodrigues da Silva, and José Rodrigues da Silva sing after the conclusion of the Encontrão. The banner hanging on the wall talks about MOAB, the historic anti-dam movement that has been a source of activism among quilombola communities in Vale do Ribeira.

“Being a part of this project and partnership with EAACONE from the beginning to the end has been a highlight of my career at the Benson,” Winston adds. “When there, the importance of the work becomes more salient. EAACONE has been and continues to be an important fixture in the Vale do Ribeira. The impact of their work is amplified by our collaboration and by the work we do to preserve their archive. To see the EAACONE materials in the place of creation, used and viewed by the community members represented in them, and to be in community with that community, is a remarkable experience, and a reminder of the power of post-custodial archival praxis.” 

Large yellow letters placed on a green lawn spell out I Love Eldorado (in Portuguese). There is a fanciful outline of a bright red heart in the design. These letters are on a green lawn. The sky is wide an gray and cloudy in the background and above.
“I Love Eldorado” sign at the bus station in Eldorado.

*Quilombolas are Afro-descendant Brazilians who live in rural Black communities known as quilombos, which were originally established by enslaved people who fled enslavement to establish autonomous communities. There are 88 such communities in Vale do Ribeira, an area in the Brazilian states of São Paulo and neighboring Paraná. To read more about quilombolas in Vale do Ribeira, see Edward Shore, Brazilian Roças: A Legacy in Peril (2017) and The Quilombo Activists’ Archive (2019). 

Digital Preservation and the LLILAS Benson Post-Custodial team

Vea abajo para versión en español / Veja em baixo para versão em português

In honor of World Digital Preservation Day, members of the University of Texas Libraries’ Digital Preservation team have written a series of blog posts to highlight preservation activities at UT Austin, and to explain why the stakes are so high in our ever-changing digital and technological landscape. This post is part four in a series of five. Read part one, part two, and part three.

By DAVID BLISS (@davidallynbliss), Digital Processing Archivist, LLILAS Benson Latin American Studies and Collections @llilasbenson

Over the past decade, LLILAS Benson has undertaken post-custodial archival projects in collaboration with partners throughout Latin America and beyond. Post-custodial archival practice encompasses a range of theory and methodology, built on the premise that digital technologies make it possible for collecting institutions like LLILAS Benson to provide access to archival collections from Latin America without taking physical custody or removing them from their original contexts of creation and use.

The Fondo Real de Cholula digitalization team in Puebla, Mexico. The team creates checksums for all files before sending them to the Benson for processing and preservation.

Through these post-custodial projects, LLILAS Benson staff and partner repository staff work together closely to identify collections of interest, select appropriate digitization equipment, and build metadata collection strategies. The materials are then digitized and described on-site in Latin America by partner repository staff. The digitized collections are then transferred to LLILAS Benson, where they are processed, preserved, and in most cases published online. Because the original collections are often vulnerable or sensitive, frequently touching on delicate human rights issues, long-term preservation of their digital copies is especially important to LLILAS Benson staff and partners in Latin America.

A digital photo of a 1607 document from the Fondo Real de Cholula collection. Digital preservation begins the moment each photo in the collection is taken, to protect the integrity of the digital collection.

In recent years, the LLILAS Benson team has integrated file fixity checks in all post-custodial projects. When launching a project at a partner site, LLILAS Benson staff now teach project team members the basic principles of digital preservation and the importance of fixity checks, which verify that files have not been altered or corrupted over time. The project teams are taught to create and verify checksums prior to transferring a batch of files to LLILAS Benson, using free software available in Spanish or Portuguese.

David Bliss and Dylan Joy, of LLILAS Benson, join scholars, government officials, and others at the Archivo Judicial del Estado de Puebla for the launch of the Fondo Real de Cholula digital preservation project. Photo: Revista el Arca de Noé, June 26, 2018.

These checksums now accompany all file deliveries from project sites, and help the LLILAS Benson team identify corrupted or missing files immediately. These checksums speed LLILAS Benson’s processing and preservation work, allowing the files to be published online and preserved long-term more easily. The checksum workflow also encourages each partner to include fixity checks in any future digitization projects they undertake, thus contributing to the partners’ own digital preservation capacity.

Equipo poscustodial LLILAS Benson

Traducido por Jennifer Isasi (@jenniferisve)

@llilasbenson

Durante la última década, LLILAS Benson ha emprendido proyectos de archivo de tipo poscustodial junto con socios a lo largo de América Latina. La práctica de archivo poscustodial abarca una serie de teorías y metodologías basadas en la premisa de que las tecnologías digitales hacen posible que las instituciones colectoras como LLILAS Benson provean acceso a las colecciones de archivos de Latinoamérica sin su custodia física o su eliminación del contexto original de su creación y uso.

A través de estos proyectos poscustodiales el personal de LLILAS Benson y sus colaboradores trabajan en estrecha colaboración para identificar colecciones de interés, seleccionar el equipo de digitalización adecuado y desarrollar estrategias de curaduría de metadatos. Los materiales son digitalizados y descritos en Latinoamérica por parte del personal de cada archivo para luego ser transferidos al equipo LLILAS Benson, quien procesa, preserva y publica los materiales en la mayoría de los casos. Debido a que las colecciones originales son a menudo vulnerables o con contenido delicado, y frecuentemente tocan temas relacionados con derechos humanos, la preservación a largo plazo de sus copias digitales es especialmente importante para el personal y los socios de LLILAS Benson en América Latina.

El equipo de digitalización del Fondo Real de Cholula, en Puebla, Mexico. El equipo crea sumas de verificación para todos los archivos antes de enviarlos a la Benson para su procesamiento y preservación.

En años recientes, LLILAS Benson ha añadido verificaciones de permanencia de archivos en los proyectos poscustodiales en curso. Con el inicio de cada proyecto en el archivo de los colaboradores, el personal de LLILAS Benson enseña a cada equipo los principios básicos de preservación digital y la importancia de añadir verificaciones de permanencia, que verifican que los archivos no han sido alterados o dañados con el tiempo. Los equipos de los proyectos aprenden a crear y verificar sumas de verificación usando programas gratuitos en español o portugués antes de transferir un conjunto de archivos a LLILAS Benson.

Una foto digital de un documento de 1607 del Fondo Real de Cholula. La preservación digital comienza en el momento en que se toma una foto, para proteger la integridad de la colección digital.

Estas sumas de verificación ahora acompañan todas las entregas de archivos desde el lugar de los proyectos de digitalización y ayudan al equipo de LLILAS Benson a identificar archivos dañados o faltantes de inmediato. Esto acelera las tareas locales de procesamiento y preservación en LLILAS Benson y anima a cada colaborador a incluir controles de verificación en cualquier otro proyecto que puedan emprender en el futuro. Esto a su vez contribuye a la capacidad de preservación digital propia de los colaboradores.

David Bliss y Dylan Joy, de LLILAS Benson, en el Archivo Judicial del Estado de Puebla para el lanzamiento del proyecto de preservación digital del Fondo Real de Cholula. Foto: Revista el Arca de Noé, 26 de junio de 2018.

Equipe pós-custodial da LLILAS Benson

Traduzido por Tereza Braga

@llilasbenson

Durante a última década, a LLILAS Benson empreendeu alguns projetos arquivísticos pós-custodiais, em colaboração com entidades parceiras espalhadas pela América Latina e outros lugares. A prática arquivística pós-custodial engloba uma gama de teorias e metodologias assentadas na premissa de que as tecnologias digitais possibilitam a instituições recolhedoras de coleções, como a LLILAS Benson, disponibilizar o acesso a coleções arquivísticas latino-americanas sem necessidade de obter custódia física ou a remoção das mesmas de seus contextos originais de criação e de uso.

Equipe do projeto de digitalização do Fondo Real de Cholula em Puebla, México. A equipe cria checksums para todos os arquivos antes de enviá-los para a Benson para processamento e preservação.

Por meio desses projetos pós-custodiais, as equipes de profissionais da LLILAS Benson e dos repositórios parceiros trabalham em contato estreito para identificar coleções de interesse, selecionar o equipamento de digitalização adequado e criar estratégias de coleta de metadados. O material é então digitalizado e descrito pela equipe de repositório da entidade parceira em cada local específico da América Latina. Em seguida, as coleções digitalizadas são transferidas para a LLILAS Bensonm onde são processadas, preservadas e, na maioria dos casos, publicadas online. Devido ao fato de muitas coleções originais serem vulneráveis ou sensitivas por causa de referências frequentes a questões delicadas de direitos humanos, a preservação a longo prazo de cópias digitais é especialmente importante para a equipe da LLILAS Benson e entidades parceiras na América Latina.

Uma foto digital de um documento de 1607 da coleção Fondo Real de Cholula. A preservação digital começa no momento em que cada foto da coleção é tirada, para proteger a integridade da coleção digital.

Em anos recentes, os profissionais da LLILAS Benson vêm integrando verificações de fixidez de arquivos em todos os projetos pós-custodiais. Agora, ao lançar um projeto em local parceiro, a equipe ensina às equipes do projeto os princípios básicos da preservação digital e a importância das verificações de fixidez para constatar se os arquivos não foram alterados ou corrompidos ao longo do tempo. As equipes de projeto aprendem a criar e verificar as checksums (somas de verificação) antes de transferir qualquer lote de arquivos para a LLILAS Benson, usando software gratuito disponível em espanhol e português.

David Bliss e Dylan Joy, da LLILAS Benson, no Arquivo Judicial do Estado de Puebla, México, para o lançamento do projeto de preservação digital do arquivo Fondo Real de Cholula. Foto: Revista el Arca de Noé, 26 de junho de 2018.

Essas checksums já acompanham todas as entregas de arquivos oriundos de locais de projetos e ajudam a equipe da LLILAS Benson a identificar imediatamente arquivos corrompidos ou faltando. As checksums aceleram o trabalho de processamento e preservação da LLILAS Benson, permitindo publicar os arquivos online e preservá-los a longo prazo com mais facilidade. O fluxograma de checksums também incentiva cada entidade parceira a incluir verificações de fixidez em qualquer projeto de digitalização a ser empreendido no futuro contribuindo, assim, para a própria capacidade de preservação digital de cada entidade.

¡Afro-Colombianos Presentes! Launching a Post-Custodial Project with the Proceso de Comunidades Negras in Colombia

BY ITZA A. CARBAJAL

Véase abajo para versión en español.

Along the Pacific coast of Colombia lies the vibrant and growing seaport city of Buenaventura. The city also serves as home to a large portion of Colombia’s Afro-descendant communities. Colombia, with one of the largest populations of Afro-descendant peoples in Latin America, serves as home to countless Afro-Colombians, a large number of whom live in coastal regions or rural areas, and more recently in urban spaces—a result of ongoing displacement.

This past October, the LLILAS Benson Digital Initiatives unit at The University of Texas at Austin launched the second of three post-custodial projects with new partners, the Proceso de Comunidades Negras (PCN), specifically focused on the records held at the Buenaventura office serving the Palenque Regional El Kongal. These materials, held for over two decades by PCN, represent a crucial addition not only to human rights documentation of Colombia’s ongoing war and drug-trafficking related conflicts, but also as testament of resilient efforts by Afro-descendant Colombian communities to define and secure recognition and ethno-racial rights in Colombia. Preliminary selection of potential records to be digitized included photographs of cultural events and community mapping gatherings, notable agendas from previous national asambleas (assemblies), and collaborative environmental and humanitarian reports related to Afro-Colombian community issues.

PCN digitization project coordinator Marta works with University student Javier and Maria Jose to identify documents
PCN digitization project coordinator Marta works with Marisol to identify documents (photo: Anthony Dest)

As part of the recently awarded Andrew W. Mellon Foundation grant titled “Cultivating a Latin American Post-Custodial Archival Praxis,” LLILAS Benson’s post-custodial team coordinated a weeklong training in Colombia. As part of the project’s structural support, LLILAS Benson representatives delivered digitization equipment, facilitated financial resources to pay digitization technicians, and developed custom step-by-step guides on how to successfully complete the PCN digitization project. The trainings, held at the offices of PCN and led by Latin American Metadata Librarian Itza Carbajal and LLILAS PhD candidate Anthony Dest, covered multiple topics, including how to scan historic materials using professional equipment, identifying and documenting metadata about collection materials such as photographs, and brainstorming future visions for PCN’s historic archival collections.

Metadata Librarian Itza demonstrates digitization and description instructions to project team members Marisol and Luz Stella (photo: Anthony Dest)
Metadata Librarian Itza demonstrates digitization and description instructions to project team members Marisol and Luz Stella (photo: Anthony Dest)

Throughout the training, LLILAS Benson and PCN team members reviewed and conducted preliminary scans and developed descriptions for a variety of records, including photographs of early PCN community events, reports on living conditions of Afro-Colombians in the region, and organizational planning documents for mobilization. After the weeklong training ended, the LLILAS Benson project team returned to the United States, leaving the PCN digitization team to begin their critical work.

In the LLILAS Benson post-custodial model, archivists work alongside partners from other sectors to preserve and manage their archival materials, often including the digitization of physical archives in order for the materials to remain in their original home. The digital copies then take on the role of scholarly resources made available to researchers, students, faculty, and the general public.

Marisol and Luz Stella practice their metadata creation skills (photo: Anthony Dest)
Marisol and Luz Stella practice their metadata creation skills (photo: Anthony Dest)

While LLILAS Benson has been implementing post-custodial methods for over a decade, this grant project focuses on formalizing approaches to working with Latin American partners. In 2014, LLILAS Benson received a planning grant from the Mellon Foundation that introduced our first three archival partners, all concentrated in Central America, for the Latin American Digital Initiatives (LADI). This recent grant continues the work of the planning grant with the inclusion of new partners from Mexico, Colombia, and Brazil. Digitization projects are already under way in Mexico and Colombia, and the LLILAS Benson post-custodial team looks forward to beginning work with the Brazilian partner in early 2019 and finalizing the first phase of the overall grant project.

LEER EN ESPAÑOL

A lo largo de la costa pacífica de Colombia se encuentra la creciente ciudad de Buenaventura. Esta ciudad también es hogar a una de las mayores poblaciones de afrodescendientes en toda América Latina. Los afrocolombianos viven mayormente en las regiones costeras y las zonas rurales, pero recientemente han venido a vivir más en espacios urbanos—un resultado del desplazamiento.

Marta, coordinadora del proyecto digital de PCN, trabaja en la identificación de documentos con dos estudiantes universitarios, Javier y María José (foto: Anthony Dest)
Marta, coordinadora del proyecto digital de PCN, trabaja en la identificación de documentos con dos estudiantes universitarios, Javier y María José (foto: Anthony Dest)

Este pasado octubre la unidad de iniciativas digitales de LLILAS Benson, Universidad de Texas en Austin, lanzó el segundo de tres proyectos pos-custodiales con nuestros nuevos compañeros, el Proceso de Comunidades Negras (PCN). Este proyecto se enfoca en los materiales históricos sobre el trabajo del Palenque Regional El Kongal de PCN, que se encuentran almacenados en la oficina de Buenaventura. Estos materiales, guardados por más de dos décadas, representan una adición esencial al cuerpo de documentos reunidos por LLILAS Benson sobre los derechos humanos. Éstos incluyen no sólo documentos de la guerra civil y los conflictos relacionados con el tráfico de drogas en Colombia, sino también testimonios del esfuerzo de las comunidades afrocolombianas para definir y asegurar el reconocimiento y los derechos etno-raciales en Colombia. La selección preliminar de materiales para digitalizar incluye fotografías de eventos culturales y reuniones para crear mapas comunitarios, agendas de asambleas nacionales anteriores, así como informes ambientales y humanitarios sobre las comunidades afrocolombianas.

Como parte de una subvención de la Fundación Andrew W. Mellon para el proyecto “Cultivating a Latin American Post-Custodial Archival Praxis” (Cultivando una praxis archivística pos-custodial en la América Latina), el equipo de LLILAS Benson coordinó un entrenamiento de duración de una semana para garantizar el éxito del proyecto. El entrenamiento incluyó la entrega de equipos de digitalización, la facilitación de recursos financieros para pagar a los técnicos, así como un repaso de los guías para completar el proyecto de digitalización de PCN. Se llevó a cabo en las oficinas de PCN en Buenaventura y fue dirigido por Itza Carbajal, bibliotecaria de metadatos de América Latina, y Anthony Dest, candidato al doctorado del Instituto de Estudios Latinoamericanos Teresa Lozano Long (LLILAS).

Javier y María José, estudiantes universitarios, organizan documentos del PCN en la preparción para digitalizarlos (foto: Anthony Dest)
Javier y María José, estudiantes universitarios, organizan documentos del PCN en la preparación para digitalizarlos (foto: Anthony Dest)

El entrenamiento abarcó varios temas: instrucciones para escanear materiales frágiles, cómo identificar y evaluar metadatos de materiales visuales como fotografías, y cómo planear el futuro del archivo histórico de PCN. Juntos, los representantes de LLILAS Benson y PCN revisaron y crearon metadatos para una serie de materiales que incluyeron fotografías de eventos de PCN, informes sobre las condiciones de vida de los afrocolombianos de la región, y documentos administrativos sobre varios esfuerzos de movilización comunitaria. Al completar el entrenamiento, los representantes de LLILAS Benson volvieron a los Estados Unidos dejando el equipo de digitalización de PCN para comenzar su trabajo importante.

En el modelo pos-custodial de LLILAS Benson, los archiveros trabajan junto a sus socios en otros sectores para conservar y administrar sus materiales históricos. Esto muchas veces incluye la digitalización de los materiales físicos para que éstos permanezcan en su lugar de origen. Las copias digitales entonces asumen el papel de recursos académicos que están disponibles a investigadores, estudiantes, profesoras y el público.

El equipo PCN de digitalización y procesamiento archivos festeja el fin del entrenamiento (foto: Anthony Dest)
El equipo PCN de digitalización y procesamiento archivos festeja el fin del entrenamiento (foto: Anthony Dest)

Si bien LLILAS Benson ha implementado los principios pos-custodiales por más de una década, este proyecto se concentra en formalizar el modelo de trabajo con organizaciones en la América Latina. En el año 2014, LLILAS Benson recibió una concesión de planificación (planning grant) de la Fundación Mellon que introdujo nuestros tres primeros archivos socios, todos basados en Centroamérica; el resultado fue Iniciativas Digitales Latinoamericanas (LADI). La concesión reciente nos permitirá continuar el trabajo de la concesión anterior, ya incluyendo nuevos socios no sólo en Colombia sino también en México y Brasil. Con los proyectos ya lanzados en México y Colombia, esperamos con mucho interés lanzar el trabajo en Brasil al comenzar el año 2019.


Itza A. Carbajal is the Latin American Metadata Librarian at LLILAS Benson Latin American Studies and Collections.